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Executor demanding proof of debt owed to retailer

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flipch View Drop Down

Joined: 09/March/2015
Location: Australia
Posts: 1
  Quote flipch Quote  Post ReplyReply Direct Link To This Post Topic: Executor demanding proof of debt owed to retailer
    Posted: 12/March/2018 at 09:36

I am a small retailer who had a good relationship over the years with an older client who died a year ago.   I supplied goods and services over the years to the deceased and was owed for an item I supplied some months before they died.   

The estranged son is the executor of the the estate.   He has demanded proof of the sale.   I sent a photo of the item plus and invoice and an explanation of the ongoing help I had with his parent.   He will not accept what I have provided, and demands,

1. A copy of a signed contract
2. A signed record of monies paid to me
3. Signed evidence from the deceased re sums outstanding.

1. I haven’t been able to find any satisfactory evidence to suggest that there was a finance arrangement for the computer.
2. I believe that I have already requested a signed copy of;
3. a statutory declaration, signed & witnessed by a JP describing the claim. keep this factual, date specific and also be fully versed in the responsibilities of making a statutory declaration (and the consequences for making an incorrect declaration) "and then I will consider your correspondence further."

Some months ago after finally tracking down the executor, I sent him a detailed invoice, a copy of an email from the deceased asking for an extension of time to pay (no details of the item or amount referenced), and a photo of the item.

The amount owed is under $500 and I have never asked for or been requested to provide a signed contract for the work or the items I sell, and so have none in this case. I have always worked on word of mouth, and only asked for payment when service work or the supply of items was complete.   In cases like this with a pensioner I knew any progressive payments were agreed to verbally.

Are the executor's demands appropriate? As I do not have the evidence demanded where does that leave me?

Many thanks for any general advice supplied that has bearing on this.

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